Step 1

Obtain a Quotation
Complete and submit the Financing Request Form.
A financing quotation, subject to credit review of financial, budgetary and equipment or project information, will be submitted to you via your preferred method – email or fax within 48 hours.

Step 2

Credit Review and Approval
After we have received your acceptance of our proposal, we will obtain your agency’s financial and budgetary information (Information Required), and perform a detailed review of the equipment or project being financed. (If available, financial and budgetary information will be obtained via your organization’s website).

Upon approval, a draft of the financing documentation will be forwarded to your agency for review, along with a Documentation and Invoicing Instructions Sheet that requests the name, title, and contact information of the person(s) signing the documentation, and the person or department responsible for processing and payment of invoices – this form is returned to Providence Capital via email or fax.

Step 3

Documentation
Financing Documentation will be prepared and transmitted electronically via email or overnight carrier to the person so directed by your agency. The Agency then causes all documentation to be signed and returned to Providence Capital, along with a copy of the Purchase Order or Work Order to the supplier(s). We will then contact the supplier(s) to request invoice(s). (Listing of Closing Documentation).

The Payment Invoice for the initial remittance under the financing will typically accompany the delivery of the financing documentation. This is done so that your agency can input the necessary “Payee Information” into your A/P systems for processing, which helps ensure a timely and smooth beginning of the financing.

Step 4

Supplier Invoice
The financing transaction is similar to an all cash sale between your agency and the supplier(s). The supplier invoices your agency and provides an original copy to Providence Capital. The invoice is completed with the “Sell To:” and “Ship To:” areas filled in with the name and address of your agency, along with all other salient information (make, model, serial #s, etc.) pertaining to the sale. (Providence Capital’s name does not appear on the supplier invoice).

Step 5

Acceptance and Closing
We will contact your agency to confirm that the equipment or project described in the financing documentation has been installed and made operational, and that all is in satisfactory working order.

Upon confirmation of your agency’s acceptance of the equipment or project, Providence Capital will fund the full amount payable per the supplier invoice(s).